A PURCHASE DOES NOT INCREASE THE CHANCES OF WINNING. VOID WHERE PROHIBITED BY LAW. ODDS OF WINNING WILL DEPEND ON THE TOTAL NUMBER OF ELIGIBLE ENTRIES RECEIVED.
THIS CONTEST IS IN NO WAY SPONSORED, ENDORSED, ADMINSTERED BY OR ASSOCIATED WITH INSTAGRAM®, TWITTER®, OR FACEBOOK®. BY ENTERING THE CONTEST, ENTRANTS RELEASE INSTAGRAM, TWITTER AND FACEBOOK FROM ANY AND ALL LAIBLITY RESULTING FROM THIS CONTEST.
The ASHP 60th Midyear Clinical Meeting & Exhibition Commemorative T-Shirt Design Contest (the “Contest”) is governed by these official rules (the “Official Rules). By participating in the Contest, each Entrant agrees to abide by these Official Rules, including all eligibility requirements, and understands that the results of the Contest, as determined by the Sponsor, is final in all respects. The Contest is subject to all federal, state and local laws and regulations and is void where prohibited by law.
SPONSOR
The Contest is sponsored by the American Society of Health-System Pharmacists, Inc. (ASHP), 4500 East- West Highway, Suite 900, Bethesda, Maryland 20814.
ELIGIBILITY
The Contest is open only to those individuals who are legal residents of the 50 United States, the District of Columbia, and Puerto Rico and are eighteen (18) years of age or older at the time of entry. Sponsor has the right to verify the eligibility of each Entrant. Employees, directors or officers of ASHP, the ASHP Foundation and The Pharmacy Technician Society, or any of their advertising and promotion agencies, (collectively, the “Sponsor Affiliates”) and their immediate family members (spouse, mother, father, in- laws, grandmother, grandfather, brother, sister, children and grandchildren) and/or those living in the same household of Sponsor or Sponsor Affiliates are not eligible to enter or win.
By participating in the Contest and submitting a Design, Entrants agree to be bound by these Official Rules and the decisions of Sponsor, and (ii) each Entrant grants ASHP permission to use his/her name, likeness, picture or comments for publicity purposes, as deemed appropriate by ASHP, without payment of additional consideration.
ENTRY PERIOD; CONTEST PERIOD
The entry period to submit ASHP 60th Midyear Clinical Meeting & Exhibition Commemorative T-Shirt Designs (a “Design”) begins on August 11, 2025 at 9 a.m. EST and ends on September 12, 2025 at 5 p.m. EST (the “Entry Period”). The Contest Period runs from the start of the Entry Period until September 19, 2025 at 11:59 p.m. EST (the “Conest Period”).
HOW TO ENTER; ENTRY AND DESIGN REQUIREMENTS
- During the Entry Period, Entrant must access the official submission site and submit a design originally created by the Entrant by completing the steps presented at that site. Information that will be collected during the submission process will include
- First and Last Name
- Home address
- Email address
- Social Medial handles for Instagram, Twitter and Facebook
- Design Submissions
- Entrants are limited to submitting only one (1) Design.
- Designs must be appropriate for a one-sided print on a t-shirt and limited to 3 colors, suitable for printing on a light color material.
- Must celebrate ASHP’s 60th Midyear Clinical Meeting & Exhibition and reflect this year’s theme of “Spark Brilliance”
- Design Requirements
- Designs must be the original creation of the Entrant. Entrant represents and warrants that Entrant will not include in the Design any copyrighted material, stock images, AI- generated art, or trademarks owned by any third party;
- Designs must (i) not infringe, violate or misappropriate any third person’s personal or proprietary rights (including, trademarks, copyrights, or any other intellectual property rights), (ii) be in good taste and appropriate for Sponsor’s audience, and, in Sponsor’s sole discretion, (iii) not be obscene, indecent, or otherwise offensive; and (iv) not defame or invade the publicity or privacy rights of any person living or deceased.
- Specifications for Design Files
- Files must be submitted as .JPG, .JPEG, .PNG, or .PDF format;
- Minimum dimensions: 3000 x 3000 pixels;
- Design should fit within a 12” 12” space on back of t-shirt;
- Designs should be 1 – 3 colors, suitable for screen printing on a light-color t-shirt;
- No gradients, photographs, or full-color images.
- License to Design
- By entering the Contest, each Entrant whose Design makes it to the final round of voting grants to Sponsor a worldwide, royalty-free, irrevocable, perpetual license to use, reproduce, modify, publish, create derivative works from and display Entrant’s Design, in whole or in part, and otherwise exploit the Design in all media and technology now known or hereafter devised, in an way Sponsor sees fit, including, without limitation, promotional, advertising and/or marketing purposes. If necessary, such Entrants will sign any documentation that may be required for Sponsor to make use of the rights granted herein. All other Entrants whose Designs are not selected as finalists shall retain all right to their artwork.
WINNER SELECTION
A panel of ASHP staff will review all eligible Design submissions and will select two (2) to four (4) finalists. Selection of finalists will be based on (1) relevance to the theme; (2) creativity and originality; and (3) visual impact and printability.
The Finalists’ Designs will be posted midyear.ashp.org from September 12, 2025 to September 19, 2025 for voting by the public. Voting will be conducted online and will be limited to one vote per person. The Design with the highest number of votes will be declared the winner (the “Winner”), and the winning Design will be announced on ASHP’s social media channels between September 23, 2025 and September 25, 2025.
PRIZE DETAILS; WINNER NOTIFICATIO
The winning Design will be printed on t-shirts that will be sold at the ASHP 2025 Midyear Clinical Meeting and Exhibition (the “Meeting”). Provided the Winner in compliance with these Official Rules, the Winner will be awarded:
- One (1) complimentary registration to the ASHP 2025 Midyear Clinical Meeting and Exhibition (Approximate Retail Value (ARV) of $365 - $1,195 but will vary based on Winner’s membership status with ASHP; the actual retail value will be determined after Winner is selected;
- Recognition at the Meeting; and
- One (1) complimentary T-shirt featuring their Design (ARV: $20.00). The total ARV of the all the prizes is $400 - $1,250.
Sponsor will attempt to notify the Winner via e-mail correspondence or text prior to posting Winner’s Design on social media. If the Winner declines any prize, the Sponsor will not be obligated to select any additional alternate winners and, in such case, the prize(s) will not be awarded.
Prizes are non-transferable. No substitution or cash equivalent of prizes is permitted.
Incidental expenses and all other costs and expenses which are not specifically listed as part of a prize in these Official Rules and which may be associated with the award, acceptance, receipt and use of all or any portion of the awarded prize are solely the responsibility of the respective prize winner. ALL FEDERAL, STATE AND LOCAL TAXES ASSOCIATED WITH THE RECEIPT OR USE OF ANY PRIZE IS SOLELY THE RESPONSIBILITY OF THE WINNER.
GENERAL CONDITIONS
Sponsor is not responsible for lost, late, incomplete or misdirected entries or other errors of any kind, including (without limitation) incorrect or inaccurate capture of entry or other information or the failure to capture any such information. Sponsor is not responsible for technical, hardware or software failures of any kind or other errors or problems which may occur in connection with or relating to the Contest, whether human, computer, network, technical, mechanical, typographical, printing or otherwise, including (without limitation) errors or problems which may occur in connection with the administration of the Contest, the processing or judging of Designs or the announcement of the prizes or that may occur in any Contest-related materials or limit prize fulfillment or a participant’s ability to enter the Contest. Sponsor reserves the right, in its sole discretion, to suspend, cancel, modify or prematurely conclude the Contest should any computer virus, malfunction, fraud, tampering, unauthorized intervention or other cause beyond its control corrupt the administration, security or proper operation of the Contest or should any portion of the Contest be compromised for any reason. By way of illustration and not limitation, Sponsor may at its sole discretion select winner from entries received prior to action taken or as otherwise deemed fair and appropriate by Sponsor in the event of such compromise or corruption. False or deceptive entries or acts will render the Entrant ineligible, and Sponsor reserves the right to disqualify any Entrant (and void his/her entry) who attempts to undermine the legitimate operation of the Contest or violates these Official Rules
INDEMNIFICATION AND LIMITATION OF LIABILITY
BY ENTERING THE CONTEST, EACH ENTRANT AGREES TO INDEMNIFY, RELEASE AND HOLD HARMLESS ASHP AND ITS RESPECTIVE AFFILIATES, SUBSIDARIES, AND THEIR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, REPRESENTATIVES, ADMINISTRATORS, ADVERTISING AND PROMOTIONAL AGENCIES, AND ALL THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, REPRESENTATIVES AND AGENTS FROM ANY
LIABILITY, DAMAGES, LOSSES OR INJURY RESULTING IN WHOLE OR IN PART, DIRECTLY OR INDIRECTLY, FROM THAT ENTRANT’S PARTICIPATION IN THE CONTEST, SPONOR’S USE OF THE DESIGN, AND THE ACCEPTANCE, USE OR MISUSE OF ANY PRIZE THAT MAY BE WON. ASHP AND ITS AFFILIATES AND SUBSIDIARIES DO NOT MAKE ANY WARRANTIES, EXPRESS OR IMPLIED, AS TO THE CONDITION, FITNESS OR MERCHANTABILITY OF THE PRIZES. ASHP AND ITS SUBSIDIARIES, AFFILIATES, ADVERTISING AND PROMOTIONAL AGENCIES, AND ALL THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, REPRESENTATIVES AND AGENTS DISCLAIM ANY LIABILITY FOR DAMAGE TO ANY COMPUTER SYSTEM RESULTING FROM ACCESS TO OR THE DOWNLOAD OF INFORMATION OR MATERIALS CONNECTED WITH THE CONTEST PUBLICITY.
PRIVACY POLICY: By entering the Contest, each Entrant agrees to ASHP’s use of Entrant’s personal information as described in ASHP’s Privacy Policy & Policy on Cookies located at https://www.ashp.org/Privacy-Policy.
DISPUTES
This Contest is conducted in English. Except where prohibited, all issues and questions concerning the construction, validity, interpretation, and enforceability of these Official Rules, or the rights and obligations of the participant and ASHP in connection with this promotion, shall be governed by, and construed in accordance with, the laws of the State of Maryland, without giving effect to any choice of law or conflict of law rules (whether of Maryland, or any other jurisdiction), which would cause the application of the laws of any jurisdiction other than in Maryland. BY ENTERING THE COMTEST, ENTRANT AGREES THAT TO THE EXTENT PERMITTED BY APPLICABLE LAW: (1) ANY AND ALL DISPUTES, CLAIMS AND CAUSES OF ACTION ARISING OUT OF OR CONNECTED WITH THE SWEEPSTAKES, OR ANY PRIZE AWARDED, WILL BE RESOLVED INDIVIDUALLY, WITHOUT RESORT TO ANY FORM OF CLASS ACTION; (2) ANY AND ALL CLAIMS, JUDGMENTS AND AWARDS WILL BE LIMITED TO ACTUAL THIRD-PARTY, OUT-OF- POCKET COSTS INCURRED (IF ANY) NOT TO EXCEED FIFTY DOLLARS ($50.00), BUT IN NO EVENT WILL ATTORNEYS’ FEES BE AWARDED OR RECOVERABLE; (3) UNDER NO CIRCUMSTANCES WILL ANY ENTRANT BE PERMITTED TO OBTAIN ANY AWARD FOR, AND ENTRANT HEREBY KNOWINGLY AND EXPRESSLY WAIVES ALL RIGHTS TO SEEK, PUNITIVE, INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES, LOST PROFITS AND/OR ANY OTHER DAMAGES, OTHER THAN ACTUAL OUT OF POCKET EXPENSES NOT TO EXCEED FIFTY DOLLARS ($50.00), AND/OR ANY RIGHTS TO HAVE DAMAGES MULTIPLIED OR OTHERWISE INCREASED; AND (4) ENTRANTS’ REMEDIES ARE LIMITED TO A CLAIM FOR MONEY DAMAGES (IF ANY) AND ENTRANT IRREVOCABLY WAIVES ANY RIGHT TO SEEK INJUNCTIVE OR EQUITABLE RELIEF. SOME JURISDICTIONS DO NOT ALLOW THE LIMITATIONS OR EXCLUSION OF LIABILITY, SO THE ABOVE MAY NOT APPLY TO YOU.
WINNER LIST
The name of the Winner may be obtained by sending a written request along with a self-addressed stamped envelope to: ASHP Commemorative T-Shirt Design Contest, Attn: Quyen Dinh, Director, Brand Marketing,4500 East West Highway, Suite 900, Bethesda, Maryland 20814
QUESTIONS
Any questions regarding this Contest should be directed to ASHP at marcom@ashp.org